From the database to the finished document.

Loan agreement, condition report, object list: documents like these are often copied together from the database by hand. In Moliri they are created from templates that fill themselves with the data and images of the selected objects.

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Template and report stay Word documents that your team can keep editing.

Your form, filled from the data

A template is an ordinary Word document, such as the loan agreement you use today, with field placeholders in the right places. Moliri inserts the values and images of the selected objects there. You edit the template in the browser or in Microsoft Word.

A template can do more than a mail merge: output paragraphs only under a condition, group objects, select images by keyword, pass annotations on as Word comments. The result is a draft in which the lender sees which details are still open.

In the handbook: Writing Word templates · Recipes

Template editor in the browser with the Word template Leihvertrag (loan agreement): in the middle the document with field placeholders and a table of the loan items, on the left the panel Moliri · Einfügen & Bearbeiten (insert and edit) with the tabs Fields and Structures, on the right the panel Moliri · Prüfung (check)
The template “Leihvertrag” (loan agreement) in the template editor

From the filtered collection to the finished document

The filtered list is the report: all loans from one lender, all objects in one room. From it, Moliri creates one document for all objects or one per object. A template fits any project, even where the fields have different names: the mapping is set once per project. Literature references appear in the citation style your institution has chosen.

In the handbook: Creating Word reports

Film: Loan agreement from the template
Film: creating a loan agreement from the template

Object lists out and back

Lists for lenders, insurers and transport go out as an Excel file, with images, colours and comments if you wish. A selection of fields is saved once and reused by the whole team.

When the list comes back with additions, Moliri matches the rows to the existing objects. The lender's colours and comments land back at the field. So working with lenders who do not use Moliri still goes smoothly.

Excel import · In the handbook: Excel export

Excel object list from the export of the special exhibition 2026 with the title image as a thumbnail, inventory number, object title, creator and date; the colours of the fields are carried over.
Object list from the Excel export, with images and colours

Images with meaningful file names

Image packages for the catalogue, the press or borrowers go out as a ZIP, with file names and folders built from your fields, by inventory number, for instance. Crops from the image studio also apply in the export.

There are also PDFs to scale, calendar files for dates, bibliographies from the citation list and the metadata standards for delivery to the Deutsche Digitale Bibliothek (DDB) or to other institutions.

Printing to scale · Metadata standards

File names from inventory number and title, behind them loan agreement, scale PDF and wall elevation

All features at a glance

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A loan agreement or a condition report that your institution fills in by hand today. In the demo we rebuild it as a template and create it from object data.

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