Your cataloguing logic, not ours.

Moliri does not prescribe a list of fields or a workflow. Which fields exist, what they are called, which rules apply and who sees what all follows what your institution actually needs. When something new comes along, the data model grows with it.

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We do the setup and the migration of your data. Your institution can carry on building by itself.

One input mask per task

The registrar needs different fields from conservation, and the designers need different ones again. In Moliri, each task gets its own input mask, and they all show the same object. A field can sit on several masks, under a different name and in a different place. The value is the same everywhere.

When a mask is rebuilt, the data stays. A field on the mask can be tied to a condition and only appears when it is met, such as the loan fields only for loans. Help texts on the field make sure that changing teams still catalogue consistently.

In the handbook: Building an input mask

Layout editor with the input mask “Erfassung” (cataloguing): on the left the toolbar with one tool per kind of tile, in the middle fields in groups on a grid with rulers, on the right the properties of the layout, above it the tabs of the other input masks
An input mask in the layout editor

From text field to 3D model

Your institution creates fields itself and tries them out before they go onto a mask. An authority data field draws on the shared authority data library, an address field on the address book, an object field on another object, and a number knows its unit. Whether an area manages with three fields or needs twenty is your decision.

  • Text
  • Formatted text
  • Link
  • Integer
  • Decimal number
  • Date
  • Time
  • Date and time
  • Select list
  • Selection tree
  • Switch
  • Authority record
  • Address
  • Geolocation
  • Object
  • Image
  • File
  • 3D model
  • Plan
  • JSON
  • Virtual field

In the handbook: Field types

One object, several projects, no copies

A painting that belongs to the holdings, hangs in a special exhibition and is requested for a loan at the same time is a single record in Moliri. Whoever corrects its dimensions corrects them everywhere.

A detail that applies to one project only, such as a catalogue number, is kept only there. A field's value lists, rules and authority data sources can also differ per project, and a field can store its values entirely within the project.

In the handbook: Projects and project-specific values

Object with the bar “Linked in 3 projects” above the input mask and the choice between the current project and the base object
One object in three projects

Linking objects to each other

A sheet belongs to a portfolio, a sculpture is a copy after an original, two portraits are pendants, a work is illustrated in a catalogue. Moliri records relationships like these as a link between two records, with its type and readable in both directions.

Your institution decides which types exist. The process templates bring a basic set, and an object field shows the linked object right in the input mask.

In the same way, people and terms from the authority data or lenders from the address book are attached to the object, each link with its own details, such as the page in the catalogue. Search finds an object through its links, and in a batch you attach the same catalogue to all works in a list.

In the handbook: Links on the object

Link types, for example

  • part ofhas part
  • belongs to portfoliocomprises
  • copy aftermodel for
  • pendant topendant to
  • illustrated inillustrates

Warn rather than block

Your institution sets rules, such as required fields or unique inventory numbers. If a value breaks a rule, Moliri saves it anyway and marks it. That way nothing is lost shortly before an opening, and you can look for the gaps specifically later on.

Moliri compares unique values generously: “GM 1234” and “gm 1234”, or “Müller” and “Mueller”, count as the same value. For fields where every character matters, you can switch on strict comparison.

The Check area lists every value that breaks a rule. Doubts about a value are noted at the field instead of guessed.

Checks and data upkeep · Annotations on the field

Object of a loan request, above it the bar “3 fields do not meet their condition” with the fields concerned, the fields themselves marked with an exclamation mark
Unmet conditions above the input mask

Values from other fields

A date range from start and end, a title that falls back on the alternative title, a dimension from three numbers: virtual fields calculate values from other fields, so nobody has to maintain them twice. In views, exports and templates they behave like any other field, and you can filter, sort and search by them too.

In the handbook: Creating a virtual field

Dialog of the virtual field “Anzeigetitel” (display title): mode Fallback, below it the source fields object title, alternative title and inventory number in this order, and the preview “Portrait of a Lady”
A calculated display title

Workflows that grow with you

Moliri maps a store, a conservation file or a stocktake with fields, masks and rules, tailored to your institution. Templates for the procedures of collections management show what a procedure needs and create what is missing: object entry, acquisition, cataloguing, location and movement, stocktaking, loans in and loans out, condition checking, object exit, deaccession. Their selection and content follow the established standards of museum documentation.

From the same building blocks you get a database for exhibitions and loans, a collection documentation or both, without existing data having to move.

Process templates and standards · Setup and administration

Process template “Leihannahme” (loan in), 8 of 12 concepts mapped: for each group (identification, loans, dimensions, condition) the concept with the level Mandatory or Recommended, the field the value comes from and an example from the export; for the loan transaction and condition, Moliri suggests a field of the same name; at the top the filters All, Open and With suggestion.
The process template “Leihannahme” (loan in) with its concepts

All features at a glance

Bring your field list

Send us the way you catalogue today, as an Excel file or an extract from your old system. In the demo you see your own fields in an input mask, not our sample museum.

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