From loan request to the finished wall.

In Moliri, an exhibition is a project, and so is a loan request. Registrars, curators, conservators and designers all work on the same objects in it, each with what they need for their work.

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We set up the exhibition project with your fields and input masks.

Exhibition, loan request and holdings

Each exhibition and each loan request is a workspace of its own, with a run time, a venue and a status. On the timeline you see which projects run at the same time.

An object from the holdings is linked to the exhibition, not copied. Whatever applies to this exhibition only is kept only there. Loans can stay entirely within the exhibition project and do not appear in your own holdings.

One object, several projects

Project overview with seven projects, grouped into Active and Planned, each with its run time and number of objects; below it the timeline from 2024 to 2028 with the run times as bars and a red line for today — Projects with their run times on the timeline

Lender lists from Excel

Lenders send Excel lists. Moliri takes them over, images included, maps the columns to your fields and shows you before the start what will happen. A later delivery adds to the existing objects instead of creating duplicates. If an object is already in another project, the import offers to link it rather than create it anew.

A value that cannot be matched clearly is not simply written into a field. Moliri parks it, to be resolved later, whether it is a name, an address or a reference to another object. If a row breaks one of your institution's rules, it is still taken over and listed in the import report.

In front the column mapping, behind it parked names marked “to resolve”

Decide once per term

Moliri collects the parked values of a delivery, sorts them by frequency and suggests matches from more than 20 authority data sources, among them GND, Wikidata and Getty. If several sources refer to the same person, that person appears as one match: Ernst Ludwig Kirchner comes with GND, Wikidata and ULAN at once. Material and technique are resolved in the same pass. A person has to confirm.

Once something has an identifier, the next delivery recognises it. Older holdings can be resolved the same way after the fact.

In the handbook: Excel import · Resolving references

Film with subtitles: the loan list of the Sammlung Grünewald comes into the special exhibition as an Excel file, the rows are matched to the existing works by inventory number, and the lender “Slg. Grünewald” and the artist “Bellows, Geo.” are parked. Under “Resolve references” the registrar picks the address from the address book and, for George Bellows, the match from GND, Getty ULAN and Wikidata; after “Write” both appear in the painting as linked records — Film: from the loan list to the linked records

The way your institution manages them

Moliri has no predefined workflow for loans. Some institutions manage with three fields for status and loan period, others record insurance, courier and climate in twenty. Others again record each loan as an event with its parties, to which all objects of the loan are attached.

Lenders, insurers and shipping agents are entered once in the address book and selected from there. Whatever is recorded as an event goes into the export to LIDO and EODEM.

In the handbook: Events · Address book

Events on the object, behind them the address book

Status and dates in view

Any select field can become a kanban, any date field a calendar. A board by loan status shows what has been agreed, and moving a card changes the value. The calendar shows loan periods, transports or installation dates and can be added to your own calendar as an .ics file.

All views

Kanban by loan status, behind it the calendar

Loan agreements and object lists from the data

Loan agreements, object lists and condition reports are created from Word templates, filled with the data and images of the selected objects. Lists for lenders and insurers go out as an Excel file and come back with additions. For exchange with other institutions, Moliri outputs EODEM.

Reports and export · Metadata standards

The hang knows the dimensions

In the wall planner, the objects of the exhibition hang on walls drawn to scale, with their recorded dimensions. If a dimension changes in the catalogue record, the plan is right as well. Showcases and partition walls are added in the floor plan, and from all of it together comes a room you can walk through in 3D.

Your institution's rooms are kept once in the plan library, and each exhibition plans its own hang on them. Every step can be undone and redone. The workshop and the installation team get the walls as a PDF to scale.

In the handbook: The wall planner step by step