Views

Set up the gallery

The gallery shows the object selection as cards with image and text. For the curator it is the view of an exhibition’s selection; for the registrar it is the quick check whether there is an image for every loan.

  1. Open the view settings: the cog on the right of the project header.

  2. Under File fields, choose the image fields, for example Titelbild (cover image). The regular card shows all chosen file fields side by side.

  3. Under Text fields, choose the fields and put them in order by dragging. The order is the order on the card, and the first field sits at the top as the title. For a loans overview, for example Objekttitel (object title), Urheber (creator), Leihgeber (lender), Leihstatus (loan status).

  4. In the gallery, set the Tile width with the slider and choose the Card density with the Compact or Regular icons.

View settings of Sonderausstellung 2026. On the left the text fields Inventarnummer, Objekttitel, Urheber, Datierung, Leihgeber and Leihstatus with handles for dragging, on the right the file fields with Titelbild and the calendar fields.
The text fields also control the quick search

The quick search searches the text fields chosen here. If you take a field off the card, you also take it out of the quick search. The full-text search is not affected.

What a click does

A click on the image always opens the object. What a click on a text field of the card does is set under Global settings (button at the bottom of the view settings), group Display, setting Click on field (gallery):

SettingWhen it makes sense
Open objectDefault. When looking through and cataloguing
Copy contentWhen transferring data to another system
Edit fieldWhen going through one field across many objects
Do nothingWhen accidental clicks get in the way

Regardless of this, every field on the card has a pencil button Edit and one for copying. Compact cards do not follow the setting.

Maintain one field across many objects

Example: add the loan status to all loans in the exhibition.

  1. Set Click on field (gallery) to Edit field.

  2. Make Leihstatus the first text field, so that it sits in the same place on every card.

  3. Filter for the objects where it is missing: Leihstatus, Equal, empty search term.

  4. Card by card, click the value and enter it. In the same window, Open field menu opens colour and comment.

Gallery of Sonderausstellung 2026. On one card the Leihstatus field has been clicked, and above it is the single-field editor with the field's select list.

If the same change is to apply to many objects, bulk edit is faster.

Further reading