Reference
Libraries
Four libraries hold data that is not an object and is shared by many objects:
| Library | Content | Field type that refers to it |
|---|---|---|
| Address book | Institutions and their contacts: lenders, insurers, shipping agents | Address |
| Authority data | Terms and people with identifiers from GND, Wikidata and other sources | Authority record |
| Locations | Locations with coordinates and address | Geolocation |
| Events | Object history: exhibition, loan, acquisition, conservation | none. A link instead of a field |
Literature is not a library in the menu but a project of its own, of the object type Literatur (literature), which the process template Literatur creates. Objects refer to it through the Object field type or a link, and Moliri outputs the references as citations.
Library entries are connected to an object in two ways: through a field of the matching field type, or through a link area in the layout, which takes any number of targets with a link type such as “Herausgeber” (publisher) or “dokumentiert in” (documented in).
The Libraries menu (status 9) also contains the file library and the plan library of the wall planner (Plans).
What all four have in common
They apply to the whole instance. There is no address book per project. A lender who appears in two exhibitions is one entry.
A change takes effect everywhere. If a lender moves, the address changes in every object and in every new contract. That is why the interface warns you before you edit shared entries and tells you how many objects are affected.
Entries are created as you work. The usual route is to search in the field and accept a hit. The library itself is used more for tidying up.
Check the usage before deleting. Every library shows where an entry is used. Authority data, locations and events can be sorted by name or usage, and Unused only shows what can be removed without consequences.
How they differ
| Address book | Authority data | Locations | Events | |
|---|---|---|---|---|
| External source | none | GND, Wikidata, the vocabularies of the Getty Research Institute, Iconclass | OpenStreetMap (Nominatim) | none |
| Sync with the source | no | with Wikidata and GND | no | no |
| Two levels | Institution and person | no | no | Type and event |
| Creating | from status 6 | when assigning in the field | when assigning in the field | depending on access to the type |
| Details on the link | in the link area | in the link area | no | yes |
The last row is the essential difference. An event link carries its own details, such as the catalogue number or a shorter loan period, which apply only to this object in this event. An address or authority data field is a plain reference; in the link area, by contrast, every link carries the additional fields of its type, such as the form of the name as printed. Locations only exist as a field.